-----Original Message-----

From: al crespo [mailto:al@alcrespo.net]

Sent: Wednesday, October 12, 2011 7:58 PM

To: Westall, Lynn

Subject: A NEW PUBLIC RECORDS REQUEST


October 12, 2011

Dear Ms. Westall,

I am writing for copies the correspondence between the City Manager and

Ms. Lucia Dougherty regarding the Grove Harbor Marina for a period

covering the last month.

Also, and all emails between the City Manager and Alice Bravo and I

believe Victoria Xiques regarding Grove Harbor for the same period of time.

Thank you,


From: Novell, Francis
Sent: Monday, October 17, 2011 6:27 PM
To: 'al@alcrespo.net'
Subject: FW: A NEW PUBLIC RECORDS REQUEST

Good Evening Mr. Crespo,

Your Public Records Request is being processed. You will be notified with the cost, if any,  to acquire/reproduce the information.

Thank You,

Frank N.


October 19, 2010


Dear Mr. Novell,


Thank you for your response.  I must request however that you itemize that request and explain to me how you reached the amount of $70.00.


Thank you,


al crespo


From: al crespo [mailto:al@alcrespo.net]
Sent: Monday, October 24, 2011 11:29 AM
To: Novell, Francis
Subject: Re: A NEW PUBLIC RECORDS REQUEST

October 24, 2011

Dear Mr. Novell,

How's that cost breakdown coming?

al crespo


On 10/24/11 1:07 PM, Novell, Francis wrote:

Mr. Crespo,

 I have submitted your request and am awaiting a response.

 

From: al crespo [mailto:al@alcrespo.net]
Sent: Wednesday, October 26, 2011 9:01 AM
To: Novell, Francis
Subject: Re: A NEW PUBLIC RECORDS REQUEST

October 26, 2011

Dear Mr. Novell,

You refusal to respond to my request, which in turn in thwarting my public records request is beginning to seem as nothing more than a ploy to jerk me around.  I would think you all would appreciate that jerking me around is not the best way to make me warn and happy.

al crespo


On 10/27/11 9:53 AM, Novell, Francis wrote:

Dear Mr. Crespo,

Below please find the response provided to me by our Information Technology Department in regards to your Public Records Cost itemization request.

Thank You,

F. Novell

Francis,

Public record request estimates are calculated based on the criteria specifications and it is made before running the query. See list of the most relevant actions performed during a request.

  1. 1.Read and understand requests.

  2. 2.Review given criteria and, in most cases, suggest a well-defined criterion which facilitates the computer language query.

  3. 3.Verify with requestors the suggested criteria until criteria and terms are approved.

  4. 4.Translate approved criteria into computer packaged queries.

  5. 5. Run and monitor queries.

  6. 6.Verify that query output produced expected results.

  7. 7.Start the production phase to convert output to PST files or others, based on size and requests.

  8. 8.Copy PST files to portable media, such as CD, DVD, hard disks, etc.

  9. 9.Create a backup copy of results to address situations such as media loss, media does not work, etc.

  10. 10.Update records request control sheet.

  11. 11.Notify requestors and other people involved the status of the request.

  12. 12.Deliver portable media.

  13. 13.


October 27, 2011


Dear Mr. Novell,


Wrong answer.  What you sent me was nothing other than a stall.  Here is an example of what I requested, as provided by the State Attorney's office:


"We anticipate it will take approximately two (2) hours (at $45.00/hr) for our technical staff to research and gather the emails and it will take me approximately two (2) hours (at $48.00/hr) to review, redact (if necessary) and copy the emails for you.  Thus, the labor cost will be: $186.00."


If you're charging me $70.00, you need to provide me with an itemized cost for what is involved in reaching the $70.00 amount.


You're beginning to try my patience with this nonsense.  There aren't but a handful of letters that I'm asking for, so let's not make this a court case.


Thank you,


al crespo


From: al crespo [mailto:al@alcrespo.net]
Sent: Friday, October 28, 2011 1:09 PM
To: Novell, Francis
Subject: Re: A NEW PUBLIC RECORDS REQUEST

October 28, 2011

Dear Mr. Novell,

What's up with my request?  It's now been 2 weeks.  I'm sure that a judge will not like learning this if I sue you and deadbeat daddy.

al crespo


Good Morning Mr. Crespo,

Below please find the response provided to me by our Information Technology Department in regards to your Public Records Cost itemization request:

Based on the complexity of the query (number of mailboxes, number of months of information, etc.) we estimate the total number of hours required to fulfill the request. In some instances, when a large amount of data is requested, a charge for a hard disk is added on.

This public records request was estimated to take one (1) hour at $70.00 per hour for our technical staff to research, gather the emails, burn the DVDs, make backup copies, update control and verify portable media; and it was estimated that will take me almost (1) hour (at $70.00/hour) to review criteria, estimate, redact, answer emails, deliver media, and verify process completion.  In this case, we charged for only (1) hour or $70.00.

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