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CRESPOGRAM REPORT

DECEMBER 10, 2012

SUNSHINE LAW VIOLATIONS
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MINUTES, WHAT MINUTES, WE DON’T POST NO STINK’EN MINUTES ANYMORE

The City of Miami has not posted the official minutes of any City Commission meetings since May 24, 2012.


Section 286.011 of the Florida Statutes,” specifically requires that minutes of a public meeting if a public board or commission be promptly recorded and open to public inspection. While tape recorders may also be used to record the proceedings before a public body, written minutes of the meeting must be taken and promptly recorded.”


This is not a minor issue, because the approved minutes of the City Commission meetings are of critical importance for any number of reasons, and the fact that the City of Miami has managed to go almost 6 months without posting the approved minutes of City Commission meetings is a clear and flagrant violation of the law.


“Promptly recorded and open to public inspection,” of ALL public meetings is a cornerstone of Florida’s Open Government Laws, and the notion that the City would fail to do this is actually quite amazing.


The responsibility for the preparation of these minutes falls squarely on the shoulders of the City Clerk. It’s the Clerk’s responsibility to have these minutes transcribed and submitted to the City Commission for formal approval.


The fact that the former City Clerk retired earlier this year is absolutely no excuse for why these minutes have not been posted.


In fact, the preparation of the minutes of the City Commission meetings - and of all the other meetings as well - is perhaps the single most important responsibility that the City Clerk has.


The availability of a video tape of these meetings - which is not readily available to folks who use Apple computers - is not  valid substitute for the Official Minutes being posted.


Like many other issues, the final responsibility for these minutes being posted lies squarely with the City Commission, and with the Chairman.


But that requires paying attention to process, and when your focus is on running for Mayor, issues like making sure that the minutes of the City Commission meetings get approved and posted in a timely manner are way down on the list of things that need to get done.


It’s Miami, Bitches!

UPDATE   UPDATE   UPDATE

I’m happy to report that the problem described below regarding the the failure of the minutes of the City Commission meetings being posted in a timely fashion turned out to be a software glitch.


I’m still not clear on the mechanics of the problem, but somehow the minutes are posted, but for some reason they only show up if you search for them in a different way than I did.


The minutes have now all been posted, and are available, and that’s a good thing.